Air Ambulance Planning Guide
Planning an air ambulance transport may seem overwhelming. Even experienced case managers may only coordinate a few each year. We work with people every day who know very little about the details required for a successful transport. Please download a free copy of our Air Ambulance Planning Guide for assistance with arranging air ambulance transports.
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- Contact discharging physician
- Ascertain reason for transport
- Establish transport date
- Contact accepting facility
- Recap current condition
- Determine life support needs
- Identify payer (insurance, patient/patient advocate, or facility)
- Secure air ambulance estimates
- Verify entity is an operator
- Verify personnel qualification
- Verify insurance coverage
- Provide transport parameters
- Verify certifications (FAA Part 135 certificate, industry associations)
- Get estimate w/ detail of services
(AIRCRAFT type, IS IT BED-TO-BED, ETC.)
All of the above are best verified in writing
- Secure an itinerary from the operator
- Coordinate with the floor
- Verify pick up time
- Verify transport/discharge orders
- Verify with receiving facility
- Review details with passenger(s) going along
- Update receiving facility on patient condition
- Review timeline with patient and advocates
Complete the brief form on the right to download a printable version of this planning guide that you can place on the bulletin board in your office for quick reference.
